ITAR | SAMPE Conference & Exhibition

SAMPE Conference & Exhibition

SAMPE

ITAR Programs

International Traffic in Arms Regulations

INTERNATIONAL TRAFFIC IN ARMS REGULATION (ITAR)

Some material presented and discussed at SAMPE 2025 contains information covered under the International Traffic in Arms Regulation (ITAR). All non – U.S. Department of Defense (DoD) government employees must ensure their employers are pre-registered with the Defense Logistics Service Center (DD Form 2345, Military Critical Technical Data Agreement). Presentations governed by this requirement will be marked “ITAR.” All participants of an ITAR session – including attendees, authors, speakers, session chairs and moderators – must be cleared prior to being admitted.

Please Note:

SAMPE ITAR sessions are presented in conjunction with The Composites Consortium (TCC) and managed by Advanced Technology International (ATI).
Although we encourage you to forward this invitation to others within your organization as appropriate, the SAMPE ITAR sessions are limited access and each attendee must register individually.
NO ONSITE ITAR REGISTRATIONS WILL BE ACCEPTED. The deadline to apply for ITAR clearance is May 11, 2025.
Allow at least 4 weeks to complete this process.

NEW: REGISTRATION PROCESS – ATTENDEES

Before You Arrive

When registering for SAMPE 2025, select “ITAR” in the A la Carte items.
- Upload your completed DD2345 form (see below).
- The deadline to apply for ITAR clearance is May 11, 2025.

Approved individuals will receive an email verifying their clearance.
Non-approved individuals will receive an email indicating clearance was not approved and the ITAR designation will be removed from their registration.
- Individuals without proper SAMPE 2025 ITAR clearance will not be admitted into ITAR sessions at SAMPE 2025.

Upon Approval

Proceed to the ITAR Registration Desk at SAMPE 2025.
In addition to the submitted DD2345, attendees must present one of the following:

For Government/Military Attendees:

Government/Military ID

US Government CAC Card

For Non-Government Attendees:

Valid US Passport or Passport Card

Certificate of Naturalization

Certificate of Permanent Residence (Green Card)

A photograph will be taken and printed on your SAMPE/ITAR badge.

REGISTRATION PROCESS – AUTHORS, REVIEWERS, PRESENTERS

SAMPE will contact authors, reviewers and presenters informing them of the submission process.
Presentations will not be distributed.

ITAR REQUIREMENTS

All documents must be current. Expired documents will not be accepted.

U.S. Government Employees

Proof of Citizenship (for example, passport, birth certificate, voter registration card, naturalization papers) AND,
Personal photographic identification (passport, driver’s license, etc.) AND,
Proof of current employment*
All documents must be current. Expired documents will not be accepted.

U.S. Citizens

Proof of Citizenship (for example, passport, birth certificate, voter registration card, naturalization papers) AND,
Personal photographic identification (passport, driver’s license, corporate ID, etc.) AND,
Proof of current employment* AND,
Certification credentials based on DD Form 2345 (see below for details).
All documents must be current. Expired documents will not be accepted.

U.S. Resident Aliens

Resident Alien Card AND,
Personal photographic identification (passport, driver’s license, corporate ID, etc.) AND,
Proof of current employment* AND,
Certification credentials based on DD Form 2345 (see below for details).

The following items are not accepted for ITAR admission:

Government or sub-contractor “CAQ Cards”,
Global Entry or TSA Pre-Check cards or documents AND,
Expired required documents

*Examples of Proof of Employment are a Work ID, a Letter of employment or a W-2. The proof of employment is requested for verification of employment purposes only.

About the DD Form 2345

DD Form 2345 individual certification credentials (required for U.S. & Resident Aliens) must be from one of the following:

Copy of an approved and active DD Form 2345 for the individual, OR,
Copy of an approved and active DD Form 2345 for the individual’s employer PLUS evidence of current employment status with that employer (corporate ID, business card, etc.), OR
A listing of the individual’s employer in the most recent DoD quarterly Qualified U.S. Contractor Access List PLUS evidence of current employment status with that employer (corporate ID, business card, etc...).

The DD Form 2345 may be filled out online and mailed for approval to be listed on the Qualified U.S. Contractor List. To download the form online or check to see if your company is on the Qualified U.S. contract list, visit https://www.dla.mil/Logistics-Operations/Services/JCP/SpecificDD2345Instructions/